Closeout Management

DP3 coordinates and delivers all manuals and lien waivers to the owner, and ensures all parties are paid, and mitigates post-occupancy issues. Communication is so critical during the closeout process. As your owner’s representative, DP3 makes the closeout transition easy and clear. We provide a repository for the location of documents such as as-builts, O&M manuals, punch list, historical data. We communicate to all appropriate client parties and and make sure project documentation is easy to find and translate. The success of a project continues to be defined once it is over and if documentation is disorganized or not available, it will effect a project’s success.

Project Closeout Steps:

• Obtain certificate of occupancy from appropriate governing body.
• Assure in-house teams receive necessary systems training (electrical, plumbing, HVAC, elevators, other special systems, etc.).
• Obtain and distribute operations and maintenance manuals, keys and extra stock items. Communicate locations to all necessary parties and turnover to respective client party.
• Collect and organize as-built drawings, validate and approve final as-builts and turnover to respective client party in the required format.
• Review and prepare final accounts/costs; assure all invoicing is complete; recommend financial closeout.
• Closeout all change order requests/reconcile final costs.
• Complete change order management log.
• Assure punch list items are complete.
• Assure any conditional permit approval/occupancy items are complete and final permit has been issued.
• Provide square foot analysis basis (hard, soft, in-house services, etc.) on final cost to be used as historical data for future project budgeting.
• Transition any open items to in-house staff via turnover meeting and review